Auto Repair Invoice Template
An auto repair invoice has to survive a customer double-checking every charge. This template records the vehicle (VIN, make, mileage), splits parts from labor hours, lists shop supplies and disposal fees, and applies tax — the itemization that keeps disputes and chargebacks down.
Last reviewed 2026-07-08
Template preview
- From:
- Mike's Auto Service · service@mikesauto.co
- Customer:
- Customer Name · (555) 010-2233
- Vehicle:
- 2019 Toyota Camry · VIN …4821 · 68,240 mi
- Invoice #:
- RO-2026-455
- Due date:
- On completion
| Description | Qty / hrs | Rate | Amount |
|---|---|---|---|
| Labor — brake pad & rotor replacement | 2.5 | $120.00 | $300.00 |
| Parts — front brake pads | 1 | $85.00 | $85.00 |
| Parts — rotors (pair) | 2 | $110.00 | $220.00 |
| Shop supplies & disposal | 1 | $18.00 | $18.00 |
| Subtotal | $623.00 | ||
| Sales tax (parts) | $26.65 | ||
| Total due | $649.65 | ||
How to fill in each field
Vehicle details
Record make/model/year, VIN and mileage — required for warranty and records.
Common mistake: Omitting the VIN/mileage, which customers and warranties expect.
Parts vs labor
List each part with price and labor as hours × rate on separate lines.
Common mistake: A single 'brake job' figure customers can't verify or compare.
Shop fees
Show shop supplies and disposal/environmental fees as their own line.
Common mistake: Hidden shop fees that surprise the customer at pickup.
Tax on parts vs labor
Many jurisdictions tax parts but not labor — apply tax to the right base.
Common mistake: Taxing labor where it isn't taxable, overcharging the customer.
Related templates & variants
This is the auto-repair variant of our invoice. Other trades use the contractor version; general services the freelance version; broad use is on the invoice pillar page.
Download a professional invoice template in Word, Excel, CSV or Google Docs.
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A free receipt template confirming payment received — items, amount paid, method and date. Download in Word or Excel with a field-by-field guide.
A free Excel invoice template with auto-calculating totals and tax. Download the .xlsx, or copy the table. Includes formulas and a field-by-field guide.
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Frequently asked questions
What has to be on an auto repair invoice?+
Shop and customer details, the vehicle (make/model/year, VIN, mileage), itemized parts with prices, labor as hours × rate, shop supplies and disposal fees, tax on the correct base, and the total.
Should labor be taxed on an auto repair invoice?+
It varies by jurisdiction — many tax parts but not labor. List parts and labor separately and apply tax to the taxable base per your local rules.
Why include the VIN and mileage?+
They tie the work to the specific vehicle for warranty, service history and dispute resolution. Customers and manufacturers often require them on the invoice.
Sources & further reading
- What has to be on an auto repair invoice? (Invoice Ninja)— invoiceninja.com
- What to include on an auto repair receipt (PartsTech)— partstech.com
We review authoritative guidance when building each template. Links are for reference only.