Business Quote Template
A quote is a fixed price offer you send before the work — get it right and it converts to a signed job. This template itemizes the work and price, states how long the quote is valid, and spells out terms, so the client can say yes with no surprises. When they accept, it becomes the basis for your invoice.
Last reviewed 2026-07-08
Template preview
- From:
- Your Business · you@email.com
- Quote for:
- Client Name · client@email.com
- Quote #:
- QT-0042
- Date:
- 2026-07-08
- Valid until:
- 2026-08-07 (30 days)
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Website design — 5 pages | 1 | $2,500.00 | $2,500.00 |
| Copywriting | 5 | $150.00 | $750.00 |
| Hosting setup (one-off) | 1 | $200.00 | $200.00 |
| Subtotal | $3,450.00 | ||
| Tax (if applicable) | $276.00 | ||
| Quote total | $3,726.00 | ||
How to fill in each field
Validity period
State how long the quote holds (e.g. 30 days) so pricing isn't open-ended.
Common mistake: No expiry, leaving you bound to a price months later when costs have changed.
Itemized scope
Break the work into clear line items with prices so the client sees what they get.
Common mistake: A single lump sum that invites 'what's included?' and scope disputes.
Terms & assumptions
Note payment terms, what's excluded, and any assumptions the price relies on.
Common mistake: Omitting exclusions, so extra requests erode your margin.
Acceptance
Add a space to accept/sign so the quote can be approved and turned into work.
Common mistake: No clear way to accept, slowing down the yes.
Related templates & variants
A quote is a firm price offer. If you're giving an approximate figure that may change, use the estimate template. Once the quote is accepted and work is done, bill it with the invoice template.
A free estimate template for approximate project pricing — line items, ranges and assumptions. Download in Word or Excel with a field-by-field guide.
Download a professional invoice template in Word, Excel, CSV or Google Docs. Includes a field-by-field guide, tax-line examples and common billing mistakes to avoid.
A free business proposal template that wins deals — problem, solution, scope, pricing and acceptance. Download in Word or copy to Google Docs, with a field-by-field guide.
Recommended tools
Prefer software to a file?
Create, send and track quotes that convert to jobs — great for field/home services.
Try Jobber →Some links are affiliate links — we may earn a commission at no cost to you. Full disclosure.
Frequently asked questions
What should a business quote include?+
Your business and the client, a quote number and date, a validity period, itemized scope with prices, the total, tax if applicable, terms and exclusions, and a way to accept.
What is the difference between a quote and an estimate?+
A quote is a fixed price you commit to; an estimate is an approximate figure that may change as work is defined. Use a quote when the scope is clear enough to hold the price.
How long should a quote be valid?+
Commonly 14–30 days. Stating an expiry protects you from being held to a price after your costs or availability change.
Sources & further reading
- Preparing a business quote (Business Queensland)— business.qld.gov.au
- How to write a quote in 8 easy steps (NetSuite)— netsuite.com
We review authoritative guidance when building each template. Links are for reference only.