Videography Invoice Template
Video work bills in distinct phases — shoot days, editing hours, deliverables, and usage licensing — plus a deposit. This template separates production from post and states the usage license, so clients know what they're paying for and you protect the commercial value of the footage.
Last reviewed 2026-07-08
Template preview
- From:
- Frame42 Video · hello@frame42.co
- Bill to:
- Client Name · Project: Brand film
- Invoice #:
- F42-2026-058
- Shoot date:
- 2026-06-27
- Due date:
- 2026-07-11 (Net 14)
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Shoot day (10 hrs, crew of 2) | 1 | $1,800.00 | $1,800.00 |
| Editing & color grading | 16 | $75.00 | $1,200.00 |
| Deliverables — 1 main + 3 social cuts | 1 | $400.00 | $400.00 |
| Commercial usage license (2 yrs) | 1 | $600.00 | $600.00 |
| Subtotal | $4,000.00 | ||
| Deposit paid | −$1,500.00 | ||
| Balance due | $2,500.00 | ||
How to fill in each field
Shoot vs edit
Bill shoot days and editing/post separately — they're distinct costs.
Common mistake: One 'video' figure that hides the biggest cost (post).
Deliverables
Specify the outputs (main cut + social versions, formats).
Common mistake: Vague 'a video', causing scope disputes over cuts/revisions.
Usage license
State the commercial usage: duration, platforms, territory.
Common mistake: Omitting licensing, giving away commercial rights for free.
Deposit
Deduct the booking deposit before the balance due.
Common mistake: No deposit taken, exposing you on cancellations.
Related templates & variants
This is the videography variant. Photographers use the photography invoice; general freelancers the freelance version.
Download a professional invoice template in Word, Excel, CSV or Google Docs.
A photography invoice template for session fees, editing hours, prints and image licensing.
A freelance invoice template for hourly and fixed-project work. Track billable hours, rates and deposits.
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Frequently asked questions
What should a videography invoice include?+
Your business and the client/project, shoot days, editing/post hours, the deliverables, the usage license (duration/platforms), any deposit, and the balance due with terms.
Should I charge for usage licensing on video work?+
Yes for commercial projects. List the license (duration, platforms, territory) as its own line — it's a legitimate and expected part of professional video pricing.
How do I invoice for revisions?+
Define included revisions in your deliverables line, and bill extra rounds separately at an hourly or per-round rate so scope stays clear.
Sources & further reading
- Video & film production invoice guide (Acctual)— acctual.com
- Videographer invoice (Invoice Ninja)— invoiceninja.com
We review authoritative guidance when building each template. Links are for reference only.