Donation Receipt Template
A donation receipt lets donors claim their gift at tax time and keeps your nonprofit compliant. This free donation receipt template captures your organization's name and tax ID (EIN), the donation amount or a description of non-cash goods, the date, and the no-goods-or-services statement — download it in Word or PDF and personalize it per donor.
Last reviewed 2026-07-22
Template preview
- Organization:
- Helping Hands Foundation · EIN 12-3456789
- Donor:
- Donor Name · donor@email.com
- Receipt #:
- DON-2026-118
- Date of gift:
- 2026-07-01
- Status:
- 501(c)(3) tax-exempt organization
| Description | Type | Amount | Notes |
|---|---|---|---|
| Cash donation | Monetary | $250.00 | No goods/services provided |
| Donated laptop (in-kind) | In-kind | — | Fair market value per donor |
| Total monetary donation | $250.00 | ||
| Tax-deductible amount | $250.00 | ||
How to fill in each field
Org name & EIN
Include the nonprofit's legal name and tax ID (EIN) and its exempt status.
Common mistake: Omitting the EIN, which donors need to substantiate a deduction.
Amount or description
State the cash amount; for in-kind gifts describe the item (donor sets value).
Common mistake: Assigning a value to in-kind gifts — that's the donor's responsibility.
Goods/services statement
State whether the donor received anything in return (and its value if so).
Common mistake: Leaving out this statement, which is often legally required for deductibility.
Date of gift
Record the date the donation was received for the correct tax year.
Common mistake: Wrong or missing date, complicating the donor's filing.
Read the full guide
Write a Donation Receipt That Protects Your Business and Keeps Donors Happy Learn exactly what to include in a donation receipt, how to write one, and common mistakes businesses make. Practical guide for any organization. Read the guide →Related templates & variants
This is the nonprofit donation receipt. For a general payment receipt use the receipt template. This is not tax advice — verify requirements for your jurisdiction.
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Frequently asked questions
What should a donation receipt include?+
The nonprofit's legal name and EIN, its tax-exempt status, the donor's name, the date and amount (or description of in-kind gifts), a receipt number, and a statement of whether goods or services were provided in return.
Do nonprofits have to give donation receipts?+
In the US, written acknowledgment is generally required for donations of $250 or more for the donor to claim a deduction. Rules vary by country — check local requirements.
How do I handle in-kind (non-cash) donations?+
Describe the donated item on the receipt but don't assign a dollar value — the donor is responsible for determining and substantiating fair market value.
What tax wording should a donation receipt include?+
A statement that no goods or services were provided in exchange for the gift — or a good-faith estimate of their value if they were — plus your organization's name and tax ID. Exact requirements vary by country, so confirm the wording your tax authority expects.
Sources & further reading
- A guide to donation receipts: compliance & templates (Kindsight)— kindsight.io
- Donation receipt template (Jotform)— jotform.com
We review authoritative guidance when building each template. Links are for reference only.