Ecommerce Invoice Template
Online sellers need an invoice that mirrors the order exactly — SKUs, quantities, shipping, discount codes and tax — often for B2B/wholesale buyers or customers who request one. This template captures the order number and every line an ecommerce buyer or their accountant expects to reconcile against the store.
Last reviewed 2026-07-08
Template preview
- From:
- Northgoods Store · orders@northgoods.co
- Bill to:
- Customer Name · order@buyer.com
- Invoice # / Order #:
- INV-8841 / #10293
- Order date:
- 2026-07-02
- Payment:
- Paid — Visa ••42
| Item (SKU) | Qty | Unit price | Amount |
|---|---|---|---|
| Wireless charger (SKU NG-114) | 2 | $29.00 | $58.00 |
| USB-C cable 2m (SKU NG-207) | 3 | $12.00 | $36.00 |
| Discount — WELCOME10 | 1 | −$9.40 | −$9.40 |
| Subtotal | $84.60 | ||
| Shipping | $6.00 | ||
| Sales tax | $7.25 | ||
| Total paid | $97.85 | ||
How to fill in each field
Order & SKU reference
Include the store order number and per-line SKUs so it reconciles to the store.
Common mistake: No order number, making it impossible to match to the store record.
Discounts
Show discount codes as their own negative line, not baked into unit prices.
Common mistake: Silently lowering prices, so buyers can't see the promo applied.
Shipping & tax
List shipping and sales tax separately; tax rules vary by destination.
Common mistake: Rolling shipping into item prices or mis-charging destination tax.
Payment status
State it was paid and the method, since ecommerce invoices are usually post-payment.
Common mistake: Sending an unpaid-looking invoice for an order already charged.
Related templates & variants
This is the ecommerce/online-store variant of our invoice. Service businesses use the freelance version; broad use is on the invoice pillar page. For the buyer's confirmation, see our order confirmation email.
Download a professional invoice template in Word, Excel, CSV or Google Docs.
A free receipt template confirming payment received — items, amount paid, method and date. Download in Word or Excel with a field-by-field guide.
An order confirmation email template with all the transactional details customers expect — order number, items, totals, shipping and support.
A free Excel invoice template with auto-calculating totals and tax. Download the .xlsx, or copy the table. Includes formulas and a field-by-field guide.
Recommended tools
Prefer software to a file?
Invoicing and payments that plug into your online and in-person sales.
Try Square Invoices →Some links are affiliate links — we may earn a commission at no cost to you. Full disclosure.
Frequently asked questions
What needs to be on an ecommerce invoice?+
Your store and the customer, the order and invoice numbers, itemized products with SKUs, any discount as a separate line, shipping, sales tax by destination, and the total with payment status.
Do online stores need to send invoices?+
Many orders just get a receipt/confirmation, but B2B and wholesale buyers, and customers claiming expenses, often request a formal invoice. Having a template ready makes those requests quick.
How is sales tax handled on ecommerce invoices?+
Sales tax is usually based on the shipping destination and your nexus. Show it as a separate line; your store or tax tool should calculate the correct rate per order.
Sources & further reading
- What needs to be included in an e-commerce invoice? (Osome)— osome.com
- Invoice template for e-commerce businesses (Novo)— novo.co
We review authoritative guidance when building each template. Links are for reference only.