Graphic Design Invoice Template
Design invoices need to price the deliverable, the revisions, and — importantly — the rights and source files. This template itemizes the project, states included revisions, and makes source-file handover and usage rights explicit line items, so clients understand what they're buying and you don't give away extras.
Last reviewed 2026-07-08
Template preview
- From:
- Jane Doe Design · jane@studio.co
- Bill to:
- Client Co · client@email.com
- Invoice #:
- JD-2026-072
- Project:
- Brand identity
- Due date:
- 2026-07-15 (Net 14)
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Logo design (incl. 3 revisions) | 1 | $1,200.00 | $1,200.00 |
| Brand guidelines document | 1 | $600.00 | $600.00 |
| Extra revision round | 1 | $150.00 | $150.00 |
| Source files + full usage rights | 1 | $300.00 | $300.00 |
| Subtotal | $2,250.00 | ||
| Deposit paid | −$750.00 | ||
| Balance due | $1,500.00 | ||
How to fill in each field
Project fee & revisions
State the fixed project fee and how many revisions are included.
Common mistake: Not defining included revisions, so extra rounds are unpaid.
Extra revisions
Bill revision rounds beyond the included ones as separate lines.
Common mistake: Absorbing endless revisions and eroding your rate.
Source files & rights
Make source files and full usage rights explicit (often a paid add-on).
Common mistake: Handing over editable source and rights for free by default.
Deposit
Deduct the upfront deposit before the balance due.
Common mistake: Starting design work with no deposit.
Related templates & variants
This is the graphic-design variant. Web/video creatives use the videography version; general freelancers the freelance version.
Download a professional invoice template in Word, Excel, CSV or Google Docs.
A freelance invoice template for hourly and fixed-project work. Track billable hours, rates and deposits.
A videography invoice template for shoot days, editing, deliverables and licensing.
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Frequently asked questions
What should a graphic design invoice include?+
Your business and the client/project, the project fee with included revisions, any extra revision rounds, source files and usage rights as explicit lines, any deposit, and the balance due.
Should I charge extra for source files?+
Many designers price source files (editable originals) and full usage/transfer of rights as a paid add-on, since they let the client reproduce or alter the work without you.
How do I handle revisions on a design invoice?+
Define the number of included revisions in the project line, then bill additional rounds separately at a set rate so scope and cost stay clear.
Sources & further reading
- Graphic designer invoice guide: what to include (InvoiceBloom)— invoicebloom.io
- How to make a graphic design invoice (Adobe)— adobe.com
We review authoritative guidance when building each template. Links are for reference only.