Invoice Template for Word
Prefer Word to a spreadsheet? Download this .docx invoice, type over the sample lines, and you're done. It opens cleanly in Microsoft Word, Google Docs, LibreOffice and Pages, and exports to a locked PDF for sending. Word won't total for you, so we've kept the layout simple to add up by hand — or use the Excel version if you want automatic math.
Last reviewed 2026-07-08
Template preview
- From:
- Your Business Name · you@email.com
- Bill to:
- Client Name · ap@client.com
- Invoice #:
- INV-0007
- Issue date:
- 2026-07-08
- Due date:
- 2026-08-07 (Net 30)
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Service or product A | 1 | $1,000.00 | $1,000.00 |
| Service or product B | 2 | $250.00 | $500.00 |
| Subtotal | $1,500.00 | ||
| Tax (8%) | $120.00 | ||
| Total due | $1,620.00 | ||
How to fill in each field
Edit in Word
Open the .docx and type over the sample text. The table keeps its formatting.
Common mistake: Editing a read-only preview instead of the downloaded file.
Totals
Word doesn't calculate — add the amounts and enter the subtotal, tax and total.
Common mistake: Expecting auto-math in Word; use the Excel version if you want that.
Save as PDF
File → Save As → PDF (or Export) to send a locked, professional copy.
Common mistake: Emailing the editable .docx, which a client could alter.
Related templates & variants
This is the Word format of our main invoice. Want totals to calculate automatically? Use the Excel version. Working in Google Docs? Use the Google Docs version. Full field reference is on the pillar page.
Download a professional invoice template in Word, Excel, CSV or Google Docs. Includes a field-by-field guide, tax-line examples and common billing mistakes to avoid.
A free Excel invoice template with auto-calculating totals and tax. Download the .xlsx, or copy the table. Includes formulas and a field-by-field guide.
A free invoice template for Google Docs — copy it to your Drive in one click, or download as Word. Includes a field guide and formatting tips for Docs.
Recommended tools
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Frequently asked questions
How do I make an invoice in Word?+
Start from this .docx template, replace the business, client and line-item text, add up the totals, then save as PDF to send. That's faster than building a table from scratch.
Does the Word invoice calculate totals?+
No — Microsoft Word doesn't do spreadsheet math. Enter the subtotal, tax and total yourself, or use the Excel version where those are formulas.
Will the .docx open in Google Docs or Pages?+
Yes. The file opens and stays formatted in Google Docs, Apple Pages and LibreOffice, as well as Microsoft Word.
Sources & further reading
- How to make an invoice in Word (Adobe)— adobe.com
- Word invoice template (PayPal)— paypal.com
We review authoritative guidance when building each template. Links are for reference only.