Remittance Advice Template
Remittance advice is the note a payer sends with — or just after — a payment, telling the supplier exactly which invoices it covers: the detail that makes reconciliation painless. This free remittance advice template lists the invoices paid, any deductions or credit notes applied, the payment method and reference, and the total — download it in Word or Excel and reuse the sample layout every pay run.
Last reviewed 2026-07-22
Template preview
- From (payer):
- Your Company · ap@yourco.com
- To (supplier):
- Supplier Name
- Remittance #:
- RA-2026-077
- Payment date:
- 2026-07-08
- Method / reference:
- Bank transfer · ref YRCO-0708
| Invoice # | Invoice date | Amount | Deduction |
|---|---|---|---|
| INV-0198 | 2026-06-10 | $1,200.00 | — |
| INV-0205 | 2026-06-24 | $860.00 | −$60.00 (credit) |
| Gross | $2,060.00 | ||
| Deductions | −$60.00 | ||
| Total paid | $2,000.00 | ||
How to fill in each field
Invoices covered
List each invoice number, date and amount being paid, one per line — the supplier's receivables team matches payments by invoice number, not by total.
Common mistake: A single lump sum with no breakdown, triggering a "what is this payment for?" email every time.
Deductions / credits
Show credit notes, early-payment discounts or short-payments as separate lines with reasons, so the supplier doesn't chase the difference as overdue.
Common mistake: Deducting a credit note silently — the supplier sees a short payment and opens a dispute.
Payment method & reference
Quote the bank transfer reference, check number or card authorization and the payment date, so the supplier can trace the money in their bank feed.
Common mistake: No payment reference, forcing both sides to match by amount and guess.
Total paid
Total the lines to the exact amount transferred; a remittance that doesn't foot to the bank amount fails the first check every bookkeeper runs.
Common mistake: Totals that don’t match the bank transfer, casting doubt on the whole advice.
Read the full guide
How to Write a Remittance Advice: What to Include and Common Mistakes Learn what to include in a remittance advice, how to write one, and avoid common mistakes. Practical tips for businesses and freelancers. Read the guide →Related templates & variants
Remittance advice accompanies a payment against invoices. The supplier issues the invoice; a receipt confirms payment received.
Download a professional invoice template in Word, Excel, CSV or Google Docs.
A free receipt template confirming payment received — items, amount paid, method and date. Download in Word or Excel with a field-by-field guide.
Free credit note template and sample to correct or refund an invoice — original invoice reference, reason and amount credited. Download in Word or Excel.
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Frequently asked questions
What is remittance advice?+
Remittance advice is a note a payer sends a supplier to explain which invoices a payment covers, including any deductions, the method and a reference — making payment reconciliation straightforward.
What should remittance advice include?+
The payer and supplier, a remittance number, payment date, the invoices paid with amounts, any deductions or credits applied, the payment method and reference, and the total paid.
Is remittance advice mandatory?+
It's not usually legally required, but it's standard courtesy in B2B payments and greatly speeds up the supplier's reconciliation, reducing 'was I paid?' queries.
Is remittance advice the same as an invoice or a receipt?+
No — it travels the other way. The supplier’s invoice requests payment and their receipt confirms it; your remittance advice explains which invoices a payment settles, so both ledgers match.
Sources & further reading
- Remittance explained: what is remittance advice (J.P. Morgan)— jpmorgan.com
- What is remittance advice? Types, uses & example (HighRadius)— highradius.com
We review authoritative guidance when building each template. Links are for reference only.