Remittance Advice Template
Remittance advice is the note a payer sends with (or after) a payment telling the supplier exactly which invoices it covers — the detail that makes reconciliation painless. This template lists the invoices paid, any deductions, the payment method and reference, so your supplier can match the money to their books instantly.
Last reviewed 2026-07-08
Template preview
- From (payer):
- Your Company · ap@yourco.com
- To (supplier):
- Supplier Name
- Remittance #:
- RA-2026-077
- Payment date:
- 2026-07-08
- Method / reference:
- Bank transfer · ref YRCO-0708
| Invoice # | Invoice date | Amount | Deduction |
|---|---|---|---|
| INV-0198 | 2026-06-10 | $1,200.00 | — |
| INV-0205 | 2026-06-24 | $860.00 | −$60.00 (credit) |
| Gross | $2,060.00 | ||
| Deductions | −$60.00 | ||
| Total paid | $2,000.00 | ||
How to fill in each field
Invoices covered
List each invoice number and amount this payment settles.
Common mistake: Sending a payment with no breakdown, forcing the supplier to guess.
Deductions / credits
Show any credit notes or deductions applied against the invoices.
Common mistake: Unexplained short payment that looks like an error.
Payment method & reference
State how you paid and the bank/transaction reference.
Common mistake: No reference, making the payment hard to match on the supplier's side.
Total paid
Reconcile gross minus deductions to the exact amount transferred.
Common mistake: A total that doesn't match the actual payment amount.
Related templates & variants
Remittance advice accompanies a payment against invoices. The supplier issues the invoice; a receipt confirms payment received.
Download a professional invoice template in Word, Excel, CSV or Google Docs.
A free receipt template confirming payment received — items, amount paid, method and date. Download in Word or Excel with a field-by-field guide.
A free credit note template to correct or refund an invoice — original invoice reference, reason and amount credited. Download in Word or Excel with a guide.
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Frequently asked questions
What is remittance advice?+
Remittance advice is a note a payer sends a supplier to explain which invoices a payment covers, including any deductions, the method and a reference — making payment reconciliation straightforward.
What should remittance advice include?+
The payer and supplier, a remittance number, payment date, the invoices paid with amounts, any deductions or credits applied, the payment method and reference, and the total paid.
Is remittance advice mandatory?+
It's not usually legally required, but it's standard courtesy in B2B payments and greatly speeds up the supplier's reconciliation, reducing 'was I paid?' queries.
Sources & further reading
- Remittance explained: what is remittance advice (J.P. Morgan)— jpmorgan.com
- What is remittance advice? Types, uses & example (HighRadius)— highradius.com
We review authoritative guidance when building each template. Links are for reference only.