Timesheet Invoice Template
When you bill by the hour, the invoice should show the work behind the number — dates, tasks and hours, not just a total. This timesheet invoice template combines a weekly timesheet with invoice lines: log each task's hours, apply your rate, and the Excel version totals it for you. Built for freelancers, contractors and anyone who invoices for time.
Last reviewed 2026-07-22
Template preview
- From:
- Jordan Lee Design, 12 Harbor St, Austin TX
- Bill to:
- Mesa Bakery Ltd
- Invoice no. / date:
- INV-1042 — 2026-07-22
- Billing period:
- Jul 13 – Jul 19, 2026
- Payment terms:
- Net 14
| Date | Task / description | Hours | Rate | Amount |
|---|---|---|---|---|
| Jul 13 | Homepage wireframes — draft v1 | 5.5 | $85.00 | $467.50 |
| Jul 14 | Client feedback call + revisions | 2.0 | $85.00 | $170.00 |
| Jul 15 | Mobile layout build-out | 6.5 | $85.00 | $552.50 |
| Jul 17 | Asset export & handoff prep | 3.0 | $85.00 | $255.00 |
| Total hours | 17.0 | |||
| Subtotal | $1,445.00 | |||
| Total due | $1,445.00 | |||
How to fill in each field
Hours × rate per line
Show hours and your hourly rate on every line so the client can verify the math against their own records — one line per day or per task, never a single lump sum.
Common mistake: Billing '17 hours — $1,445' with no breakdown, which invites the client to query the whole invoice.
Task descriptions
Write the deliverable, not the activity: 'Homepage wireframes — draft v1' gets approved; 'design work' gets questioned. Match the wording in your agreement or SOW.
Common mistake: Generic labels like 'consulting' or 'services rendered' that delay approval.
Billing period
State the exact date range the hours cover, and keep it consistent with your timesheet — clients reconcile the two, and mismatches stall payment.
Common mistake: An invoice period that doesn't line up with the attached timesheet.
Rounding & increments
Round consistently — to the nearest 6, 15 or 30 minutes — and state the increment in your contract up front so it never reads as padding.
Common mistake: Rounding every entry up to the hour, which clients spot immediately in the timesheet.
Read the full guide
Timesheets: What to Include, How to Write One, and Common Mistakes Learn what to include in a timesheet, how to write one correctly, and avoid common mistakes. Practical advice for business owners and freelancers. Read the guide →Related templates & variants
A timesheet records the hours; a timesheet invoice bills for them. For payroll hours use a plain timesheet; for fixed-price work use a standard invoice with quantities instead of hours.
Free weekly timesheet template — date, task, hours in/out and totals, auto-totaling in Excel. Built for payroll or turning contractor hours into an invoice.
A freelance invoice template for hourly and fixed-project work. Track billable hours, rates and deposits.
A free Excel invoice template with auto-calculating totals and tax. Download the .xlsx, or copy the table. Includes formulas and a field-by-field guide.
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Frequently asked questions
What should a timesheet invoice include?+
Your details and the client's, an invoice number and date, the billing period, one line per task or day showing hours, your hourly rate and the line amount, then subtotal, tax if applicable, total due and payment terms. Attaching the underlying timesheet speeds up approval.
How do I invoice for hours worked?+
Track hours per task in a timesheet through the period, then transfer the totals onto the invoice as line items — hours multiplied by your rate. Send it with the timesheet summary so the client can verify the time before paying.
Is a timesheet invoice different from a regular invoice?+
Only in the line detail: each line shows hours and an hourly rate instead of a fixed price or unit quantity. Numbering, payment terms and tax work exactly the same.
Should contractors and freelancers round billable hours?+
Round consistently — to the nearest 6, 15 or 30 minutes — and state the increment in your agreement up front. Never round beyond what you'd defend if the client compared the invoice with your timesheet.
Sources & further reading
- Free hours worked invoice templates (Invoice Simple)— invoicesimple.com
- Timesheet invoice template — PDF, Word, XLS (Invoice Maker)— invoicemaker.com
We review authoritative guidance when building each template. Links are for reference only.