Trucking Invoice Template
Carriers get paid faster when the invoice matches the rate confirmation exactly — load number, route, and every accessorial. This template captures the BOL and load reference, bills the line haul plus fuel surcharge and accessorials, and states terms, so brokers and shippers approve without kicking it back.
Last reviewed 2026-07-08
Template preview
- From (carrier):
- Redline Freight LLC · MC# 123456 · billing@redline.co
- Bill to:
- Broker/Shipper · Load #: L-88213
- Invoice #:
- FR-2026-311
- Route:
- Dallas, TX → Memphis, TN · 452 mi
- Due date:
- 2026-08-07 (Net 30)
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Line haul (flat) | 1 | $1,150.00 | $1,150.00 |
| Fuel surcharge | 452 | $0.35 | $158.20 |
| Detention (2 hrs) | 2 | $50.00 | $100.00 |
| Lumper fee (reimbursable) | 1 | $120.00 | $120.00 |
| Total charges | $1,528.20 | ||
| Advance / factoring | $0.00 | ||
| Balance due | $1,528.20 | ||
How to fill in each field
Load & BOL reference
Quote the load number and attach the BOL; brokers match the invoice to the rate con.
Common mistake: Missing load#/BOL, the top reason freight invoices get delayed.
Line haul + fuel surcharge
Bill the agreed line haul, then fuel surcharge (often per mile) separately.
Common mistake: Rolling fuel into line haul, so it can't be reconciled to the rate con.
Accessorials
Itemize detention, lumper, layover, etc. with supporting docs.
Common mistake: Charging accessorials with no proof, which brokers dispute.
MC/DOT number
Include your carrier authority (MC#) for verification and payment setup.
Common mistake: Omitting carrier identifiers, slowing broker payment onboarding.
Related templates & variants
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Frequently asked questions
What should be included in a freight/trucking invoice?+
Carrier and broker/shipper details, MC# and load/BOL reference, the route, line haul, fuel surcharge, itemized accessorials (detention, lumper), any factoring advance, and the balance due with terms.
How do truckers get paid faster?+
Invoice immediately with the load number and BOL attached, itemize accessorials with proof, and match the rate confirmation exactly. Many carriers also use factoring for quicker cash.
What is a lumper fee on a trucking invoice?+
A lumper fee is paid to third-party laborers to load/unload freight. It's typically reimbursable — list it as its own line with the receipt so the broker repays it.
Sources & further reading
- What should be included in a freight invoice? (SoShaul)— soshaul.com
- Trucking invoice guide (Truxello)— truxello.com
We review authoritative guidance when building each template. Links are for reference only.