Delivery Note Template
A delivery note travels with the goods and proves what was actually delivered — quantities ordered versus delivered, with a signature on receipt. It carries no prices (that's the invoice's job); its purpose is an accurate record both sides sign. This template captures exactly that.
Last reviewed 2026-07-08
Template preview
- From (supplier):
- Your Company · dispatch@yourco.com
- Deliver to:
- Customer Name · 22 Depot Rd
- Delivery note #:
- DN-0356
- Order / PO ref:
- PO-2026-0587
- Delivery date:
- 2026-07-08
| Item / SKU | Qty ordered | Qty delivered | Notes |
|---|---|---|---|
| Office chairs (CH-X) | 12 | 12 | Complete |
| Standing desks (DK-2) | 6 | 5 | 1 backordered |
| Desk lamps (LMP-4) | 6 | 6 | Complete |
| Received by | ________________ | ||
| Signature / date | ________________ | ||
How to fill in each field
Ordered vs delivered
Show quantity ordered and quantity delivered per line to flag shortfalls.
Common mistake: Only listing delivered quantities, hiding backorders/discrepancies.
Order / PO reference
Reference the order or PO so the delivery matches the paperwork.
Common mistake: No PO reference, making three-way matching impossible.
No prices
Keep prices off the delivery note; it records goods, not charges.
Common mistake: Putting prices on it and confusing it with the invoice.
Signature on receipt
Include a signature/date line so the receiver acknowledges what arrived.
Common mistake: No sign-off, so disputes over what was delivered can't be resolved.
Related templates & variants
A delivery note records goods delivered. To request payment use the invoice template; to order goods use the purchase order template; for packed contents, the packing slip.
Download a professional invoice template in Word, Excel, CSV or Google Docs.
A free purchase order template — PO number, vendor, itemized order, delivery and terms. Download in Word or Excel with a field-by-field guide for buyers.
A free packing slip template listing the contents of a shipment — items, quantities and order reference, no prices. Download in Word or Excel with a guide.
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Frequently asked questions
What should a delivery note include?+
The supplier and recipient, a delivery note number, the order/PO reference, the delivery date, items with quantities ordered and delivered, notes on any discrepancies, and a signature line.
What is the difference between a delivery note and an invoice?+
A delivery note lists the goods physically delivered and is signed on receipt; it has no prices. An invoice requests payment and includes prices and tax. They reference the same order.
Is a delivery note the same as a packing slip?+
They're closely related. A packing slip details what's inside a package; a delivery note is the record signed on delivery. Some businesses use one document for both.
Sources & further reading
- Delivery note: all fields and options (Xentral)— help.xentral.com
- Understanding delivery notes: essential elements (Vantazo)— vantazo.com
We review authoritative guidance when building each template. Links are for reference only.