Packing Slip Template
A packing slip goes inside the box so the receiver can check the contents against their order. It lists items and quantities shipped — not prices — and flags anything backordered. This template gives warehouse and ecommerce teams a clean checklist that reduces returns and 'missing item' tickets.
Last reviewed 2026-07-08
Template preview
- From:
- Your Store · fulfillment@store.co
- Ship to:
- Customer Name · 14 Birch St
- Packing slip #:
- PS-10293
- Order #:
- #10293
- Ship date:
- 2026-07-08
| Item / SKU | Qty ordered | Qty in box | Notes |
|---|---|---|---|
| Wireless charger (NG-114) | 2 | 2 | Complete |
| USB-C cable 2m (NG-207) | 3 | 2 | 1 to follow |
| Phone stand (NG-330) | 1 | 1 | Complete |
| Total items in box | 5 | ||
| Items to follow | 1 | ||
How to fill in each field
Ordered vs in box
Show quantity ordered and quantity actually packed so the customer can check.
Common mistake: Listing only what's shipped, hiding partial/split shipments.
Order reference
Include the order number so the box matches the order and any invoice.
Common mistake: No order number, making support and returns harder.
No prices
Leave prices off — packing slips list contents, not charges (gifts especially).
Common mistake: Printing prices, awkward for gift shipments and B2B drop-ships.
Backorder notes
Flag items to follow so the customer knows more is coming.
Common mistake: No note on split shipments, triggering 'missing item' complaints.
Related templates & variants
A packing slip lists box contents. For proof of delivery signed on receipt use the delivery note; to request payment use the invoice template.
A free delivery note template listing goods shipped, quantities ordered vs delivered, and a signature line.
Download a professional invoice template in Word, Excel, CSV or Google Docs.
An ecommerce invoice template for online store orders — SKUs, shipping, discounts and tax. Download in Word or Excel with a field-by-field guide for sellers.
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Frequently asked questions
What should a packing slip include?+
The sender and recipient, a packing slip and order number, the ship date, items with quantities ordered and packed, and notes on any items to follow. It does not include prices.
What is the difference between a packing slip and an invoice?+
A packing slip lists the physical contents of a shipment (no prices) and goes in the box; an invoice requests payment and shows prices and tax. They share the order reference.
Is a packing slip the same as a delivery note?+
They overlap. A packing slip focuses on what's inside a package; a delivery note is signed on receipt as proof of delivery. Small businesses sometimes combine them.
Sources & further reading
- What is a packing slip? [full guide + template] (Carriyo)— carriyo.com
- Packing slips knowledge base (ReturnGO)— support.returngo.ai
We review authoritative guidance when building each template. Links are for reference only.